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West Hartford Soccer Club

Abuse Prevention: Safe Sport

West Hartford Soccer upholds the highest standards for participant safety by ensuring all adults engaged in West Hartford Youth Soccer's registered and affiliated programs comply with the most rigorous standards for background checks and abuse training.

We do this not just because it's the law, but because it's the right thing to do. Abuse prevention is now an integral part of our roles as youth soccer administrators, coaches, referees, volunteers and parents.

We understand these new requirements will necessitate additional steps for all involved, but our kids are worth the effort. Abuse in youth sports is more prevalent than most of us think - and it can happen in any town. We all need to "go the extra mile" to ensure our kids can enjoy the game in a healthy and non-threatening environment.

Therefore, every adult who may have the opportunity to have direct and monitored access to children must complete:

  • A comprehensive background check and screening process; and
  • A certified abuse prevention training course and an annual refresher course.

WeHa Soccer SafeSport requirement

  • Every adult involved with West Hartford Youth Soccer (WHYSA & WHGSL) is required to complete SafeSports. This is an online mini-course for all Coaches, assistant coaches, team manager, adult referees and club Board of Directors.
  • For NEW certifications the course includes three 30 min topics / video training. Sexual Misconduct AwarenessMandatory Reporting & Emotional & Physical Misconduct.  For returning coaches you need to take a 30 minute refresher course..
  • SafeSports certification requirement is being done - across the board with all levels of soccer.  And it will soon be required for all youth sports.  EVERYONE is required to have this certification.  This includes teachers or HS coaches etc.  There are no exceptions at this time.
  • Need more info - go to CJSA website. The presentation page does a good job explaining things.
  • IMPORTANT: In order for the process to be successful, legal name and email address must match on both ends.   Meaning: SafeSports email address and legal name must match the email address and legal name you use in our website (Blue Sombrero).  Ex: Frank and Franklin, different in both websites will not transfer successfully.  if you legal name is Franklin, then use Franklin on both sides.
To Begin:
To register, sign in go to The U.S. Center for SafeSport...

1. Click on the "SIGN IN" link in the upper right corner
2. First-time users click on the "REGISTER" link and complete the prompted steps.
4. Select "US Soccer" from the dropdown list
5. Enter the "access code", YC3E-6P5G-YYIL-CS2M

6. You will receive an email from SafeSport to confirm your email address and activate your account. It is imperative that you select this link in the SafeSport email to complete the SafeSport registration process. After that, you will access SafeSport through your SafeSport username/password to complete the training.

7.  Once you complete the certification your certificate 'should' upload to your volunteer account profile.   This automatic upload 'May' take about 1 hour.

8. However, it is recommended that once you complete the course you shouldsave the "SafeSport Trained" certificate on your computer.  Do NOT rename the file - in case the automatic upload did not work.  The file name from Safesports if important to facilitate this process if needed.
If a manual upload is needed...Go into and go to Member Login, top right corner.
Go to your profile - under "Abuse Prevention Certificate" and upload your SafeSports certificate.

9. Please email your club registrar, that you completed the SafeSport course
Having issues uploading - email your SafeSports certificate to your club registrars.

Club registrars:
WHYSA Boys / Co-ed RECREATIONAL registrar: [email protected]
WHYSA Boys Travel Registrar: [email protected]

WHGSL Girls RECREATIONAL registrar: [email protected]
WHGSL Girls travel registrar: [email protected]

The Safe Sport Act

On February 14th, 2018, the President signed the Protecting Young Victims from Sexual Abuse and Safe Sport Authorization Act which is aimed at protecting amateur athletes (any child or minor under the age of 18) from sexual abuse.

The Law has a three-pronged approach:

  1. Any adult interacting with amateur athletes in the program has a duty to report abuse and or suspected abuse within a 24 hour period. EVERY adult is a mandatory reporter.
  2. The statute of limitations is extended for up to 10 years after a victim realizes he or she was abused.
  3. Limits an athlete under the age of 18 from being alone with an adult who is not their parent.
Legislation is available for download by clicking the link below:

Expanded Background Checks

Consistent with new laws and our renewed focus on fighting child abuse, West Hartford Soccer is committed to an expanded background check and screening process. Our new policy requires every adult associated with all organizations who may have the opportunity to have direct and unmonitored access to children to have background screening.

West Harford Youth Soccer will also screen against all necessary external databases, disqualification lists and disciplinary records.

The following individuals are required to register:

  • Coaches (all types)
  • Team Managers, including designated team parents assigned team management responsibilities
  • Board members (Officers, Directors, Administrators, Committee Chairs, Appointees, etc.)
  • Adult Referees
  • Trainers (Permanent or Temporary)
  • Volunteers
  • Organization Employees
  • Concession Workers
  • Tournament Organizers, Employees, Volunteers
  • Any other person age 18 or older who may have the opportunity to have direct and unmonitored access to children.
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